Tips to Save Money During Office Relocation

 

Sometimes slack periods in business or other reasons like a cut in your budget make it essential to cut down your workforce and move to a smaller office. During such times, you may find your relocation costs challenging to bear for your organization. Therefore, it would serve your best interests to keep relocation expenses to a minimum. However, it is not easy to predict the expenditure that may come your way. But, with careful planning and preparing an office relocation checklist, you can bring down your expenses.

As your well-wisher, we have compiled some handy tips that will help save money.

Tried and tested tips to help save money during office relocation

1. Plan your relocation well in advance

If you are determined not to exceed your budget, you should plan your office relocation well ahead of schedule. A detailed plan drafted well ahead of your moving date will help in reducing your costs in a big way. Many offices are not able to predict the time they need for relocation. Planning in advance provides the flexibility to make changes that will help you avoid unexpected expenses.

2. Take time to select the right mover

Only a professional mover with relevant experience can move your valuable office equipment and furniture without damage. If you hurry while selecting a mover, you may need to pay the price in the form of damaged goods, which can be a setback for your company. So, take time to choose a mover with the right equipment and skilled personnel who will charge a transparent, reasonable fee without hidden costs.

3. Move only the furniture you need at your new office

If you are moving to a smaller office space, you obviously cannot accommodate all your existing furniture and equipment. If you want to utilise the available space optimally, you will have to downsize some of your furniture. Hold a brainstorming session to make a detailed list of what you want to get rid of and what you can retain. This will also help reduce your moving costs, especially if your removalist is charging on an hourly basis. This is because the movers will need lesser time to upload your goods to the truck.

4. Get moving insurance

If you have too much costly equipment and furniture to transport, it is prudent that you get adequate insurance cover. However experienced the mover may be, there is always a possibility of goods suffering damages while loading and unloading. It becomes even more necessary to get insurance cover if you have expensive electronic equipment like computers, printers, or copiers. 

5. Try to reduce your moving fee

If you do not want your relocation costs to overshoot your budget, you need to be prepared for some strict negotiating with the mover. Before deciding upon a mover, get quotes from different movers and compare their prices. Understand what services they are offering for their prices. Being informed in this way will help you bargain with the firms and get the price you expect. Don’t forget to enquire if your mover is offering any discount or special offer.

6. Always avoid moving during peak season

There is more demand for commercial moves during spring or summer, which are the peak seasons. Since you can expect a steeper moving price during these months, it would be practical to opt for an off-season date to save money.

Spending valuable time planning your office move will help your company avoid unnecessary expenditure. Armed with this office relocation checklist, you can be sure that you will be paying a lot less for your relocation.